Word & PDF Document Specialist
About the Role
A high-impact AI initiative is seeking experienced document professionals to support the development of next-generation language models through expert review, formatting, and document workflow analysis. The opportunity focuses on applying real-world document management expertise to improve AI performance in professional environments.
This opportunity is ideal for individuals with extensive experience handling complex Word and PDF documents in regulated or enterprise settings. Professionals from legal, healthcare, academia, finance, government, consulting, and other documentation-intensive industries will be well suited to the role.
The work involves creating, reviewing, formatting, and analysing business documents, collaborating with AI systems, and maintaining high standards of document quality, confidentiality, and compliance, where precision and attention to detail are critical.
What You'll Do
- Review, edit, and format Microsoft Word and PDF documents to professional standards.
- Manage tracked changes, comments, and document version control across complex files.
- Create, modify, and maintain dynamic forms and document templates.
- Extract, organise, and consolidate information from Word and PDF documents.
- Support document workflows for compliance, legal, and regulatory processes.
- Maintain confidentiality while handling sensitive business documentation.
- Collaborate with cross-functional teams to deliver accurate and timely document solutions.
- Provide guidance and training on advanced Word and PDF features and best practices.
- Evaluate document quality and recommend process improvements for AI-assisted document workflows.
Requirements
- Minimum of 3 years of professional experience working extensively with Microsoft Word and PDF editing tools.
- Advanced proficiency in document formatting, tracked changes, comments, and document review.
- Experience managing document version control and collaborative editing workflows.
- Strong knowledge of PDF editing, form creation, digital signatures, and secure document handling.
- Experience supporting compliance, legal, regulatory, or governance-related documentation.
- Ability to extract, organise, and validate data from complex documents.
- Excellent written and verbal communication skills.
- Strong attention to detail and organisational skills.
- Ability to work independently in a remote, deadline-driven environment.
- Experience collaborating with cross-functional stakeholders.
- Comfortable using AI tools and large language models, including platforms such as ChatGPT, to support document-based workflows.
- Master's, PhD, JD, or a related advanced qualification is preferred.
- Experience supporting enterprise organisations or other highly regulated environments is preferred.
- Backgrounds in law, healthcare, academia, finance, government, real estate operations, or consulting are preferred.
- A portfolio demonstrating advanced Word and PDF project delivery is preferred.