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Operations & Administrative Virtual Assistant
Remote Full-time Platform: Micro1
About the Role
A structured remote opportunity supporting day-to-day administrative and operational activities across a distributed team. The role covers scheduling, documentation, purchasing, vendor coordination, logistics, expenses, and team support.
This opportunity is ideal for individuals who are highly organized, resourceful, detail-oriented, and comfortable managing multiple priorities with limited direction. Strong communication, judgment, and follow-through are important.
The work involves coordinating operational details from initial research through completion, including gifting programs, vendor interactions, orders, shipping, and budget tracking, where accuracy and reliable execution are critical.
What You'll Do
- Own scheduling, research, documentation, and general administrative tasks
- Maintain trackers, records, and operational information
- Coordinate purchasing, vendors, shipping, expenses, and reimbursements
- Support onboarding, team logistics, and ad hoc operational requests
- Manage gifting activities for internal and external recipients
- Research and source gifts, including personalization and ordering
- Coordinate gift shipping and delivery
- Track gifting budgets, recipients, orders, and vendor information
- Identify upcoming needs and drive tasks through completion
Requirements
- 3+ years of experience in administrative support, operations, or a similar function
- Strong organizational skills and attention to detail
- Clear written and verbal communication skills
- High ownership, reliability, and follow-through
- Strong research and problem-solving ability
- Ability to work independently in a fast-moving remote environment
- Good judgment when handling sensitive information
- Experience with vendor coordination, purchasing, logistics, or gifting preferred
- Experience supporting a startup, technology environment, or distributed team preferred
- Familiarity with Google Workspace, Slack, and project management tools preferred
- Comfort using AI tools to improve workflows and automate repetitive tasks preferred
Application Note: By submitting your profile for this partnered position, our team can quickly review your background and reach out to present you with this specific opportunity or match you with similar AI Training projects.